It’s about working as part of a team, keeping things in order and undertaking clerical and secretarial duties. See how we helped this executive assitant revamp her resume. While you wait, we have plenty of expert career advice on our blog. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. © 2021 TopResume, All Rights Reserved. Organize and schedule meetings and appointments, Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports, Provide information by answering questions and requests, Develop administrative staff by providing information, educational opportunities and experiential growth opportunities, Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, Contribute to team effort by accomplishing related results as needed. Europe & Rest of World: +44 203 826 8149. Administrative assistant: 1 year Easily apply to this job A company in the petroleum industry is looking for a candidate to perform the daily administrative activities. The job description can be used for Office Director or Administrative Staff Manager. Well, that’s because they most likely employ the services of an administrator. Office Administrator Job Description Overview With a median salary estimated at $33,200 in May 2015, the office administrator job description varies significantly from position to position. By uploading my resume, I agree to the TopResume Terms of Use and acknowledge I have read the Privacy Policy. Terms & Conditions Privacy Policy Struggling with a task or project? For every hiring challenge, Workable has a solution. An Office Administrator plays a key role within the office environment and is responsible for several day-to-day activities. Office Administrator Job Description To reduce the workload of the higher authorities in an office; this position has been created for better management of other employees. The ability to work under pressure and also show initiative. Start a free Workable trial and post your ad on the most popular job boards today. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Administrator responsibilities include: Booking meetings and scheduling events. Maintain computer and manual filing systems, Handle sensitive information in a confidential manner, Reply to email, telephone or face to face enquiries, Develop and update administrative systems to make them more efficient, Oversee and supervise the work of junior staff, Maintain up-to-date employee holiday records, Photocopy and print out documents on behalf of other colleagues, Knowledge of office management systems and procedures, Excellent time management skills and ability to multi-task and prioritize work, Attention to detail and problem solving skills, Excellent written and verbal communication skills, Strong organizational and planning skills, At least 7 years of experience in the field or in a related area, High school diploma or equivalent; college degree preferred. Ordering office stationery and supplies. The information found below includes basic tasks that someone in an administrative role may perform or be asked to perform depending on the job position target. Keep stock of office supplies and place orders when necessary. IT Administrator Job Description. Get a quick view of the requirements as well as details about job … Read the minds of our team of HR writers. How Do I List 20 Years of Experience on My Resume? Get clear, concise, up-to-date advice with our practical, step-by-step guides. An administrator is a person in charge of an organization’s operation. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and … Attends meetings and takes meeting notes. The Administrator’s main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail. Sample Job Description, Tasks, Duties, and Responsibilities for the Post of Administrative Assistant. Administrative Assistant interview questions, How to Hire: 5 tips for hiring an administrative assistant, The most common recruiting challenges and how to overcome them, Best interview questions to ask candidates (and how to evaluate answers), Keep employee records (physical and digital), Maintain a filing system for data on customers and external partners, Prepare regular reports and presentations, Organize, store and print company documents as needed, Handle queries from managers and employees, Update office policies and ensure compliance with them, Familiarity with office equipment, including printers and fax machines, Knowledge of office policies and procedures, Experience with office management tools (MS Office software, in particular), Excellent organizational and time-management skills, Strong written and oral communication skills, Problem-solving attitude with an eye for detail, High school diploma; additional qualifications as an Office Administrator or Secretary are a plus. Organize travel arrangements for senior managers, Write letters and emails on behalf of other office staff. As well as coordinating and implementing office procedures, you’ll be responsible for specific projects and may even be in charge of a team. Administrator Job Description. Administrator salary expectations. Writing a good job description is a vital part of hiring the right person for your business. The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. Supports managers and employees through a variety of tasks related to organization and communication. This administrative assistant job description sample can assist you in creating a job advertisement that will help find qualified applicants. Administrative Assistant job description Being an Administrative Assistant is all about making sure that day-to-day office tasks are done smoothly. Please read our privacy policy for more information. However, there are plenty of part-time and flexible working options for Administrators, and having a good work/life balance is a perk of the job. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Subscribe today to get job tips and career advice that will come in handy. Supports managers and employees through a variety of tasks related to organization and communication. The Administrator should be highly organized and able to multitask with ease. Orders supplies and equipment; maintains service contracts on office equipment. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Post now on job boards. To ensure that office administration for Middelburg is handled in an accurate and professional matter in order to optimise service delivery to our customers. Administration and Office Support. Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. We’ll get you a detailed analysis of your resume within 48 hours. Now, we just need to know where to send it! Remote work, technology, and engagement are hot topics in the New World of Work. Office Administrator Job Description Template. This includes maintaining networks, servers and security programs and systems. Don’t let jargon stand between you and your to-do list. Examples of the types of jobs that are available include the following: Contract Administrator. Start a free Workable trial and post your ad on the most popular MS Office), including word processors, spreadsheets and presentations. Outstanding time management skills and attention to detail. Administrator Job Description As an administrator, you’ll be responsible for ensuring your company runs efficiently. Banish the blank page for good with our 1000+ HR templates. Your information is secure. As a secretary/administrator, you'll need to: 1. use a word processing package such as Microsoft Word 2. audio and copy type 3. write letters 4. deal with telephone and email enquiries, using an email system (e.g. An HR manager is a crucial role in a business that employs people. Our ideal candidate has experience as an Office Administrator, Secretary or relevant administrative role. As a recruiter or hiring manager, the last thing you want is to waste time sifting through resumes of unqualified individuals, or those who are unclear about the job responsibilities. The job description sample of the administrative assistant below consists of major duties, tasks, and responsibilities most employers would want employees working in this position to carry out. The general duties and responsibilities of each administrator […] Like the title suggests, the job of an administrator is to look after the employees in an office. By reviewing job description examples, you'll be able to identify what technical and soft skills, credentials and work experience matter most to an employer in your target field. Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly. Administrative Assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. 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